Help – Locations

To create a new location, first select the site to which you want to add the location. After selecting the site, you can start the process in the “Locations” view.

1. From the “Sites” list, select the desired site by clicking the “Locations” button.
2. In the “Locations” view that appears, click the “New Location” button.
3. The location creation form will appear. First, enter the location’s name and a short description.
4. Fill out the “Location Classification and Data” section with the location’s specific characteristics (e.g., risk category, potential pests, installed devices).
5. Detail the “General Location Risks” (e.g., structural, hygiene, and entry point risks).
6. At the end of the process, click the “Save Location” button.

Pro Tip: A thorough and detailed survey of locations is essential for targeted risk assessments and an effective IPM program.

If a site has multiple identical or very similar locations (e.g., identical offices, hotel rooms, warehouse rows), you can use the cloning feature to quickly create copies without re-entering all the data.

Cloning a location copies all its settings: the risk category, potential pests, the list and quantity of installed devices, specified pesticide/rodenticide procedures, etc.

Cloning steps:

1. In the “Locations” list, find the location you want to duplicate.
2. Click the “Clone” icon for that location.
3. Confirm your intent to clone in the pop-up window.
4. The system will create a new location, typically named “[Original Location Name] – Copy”, which you can then freely edit.

To modify the data of an existing location, follow these steps:

1. From the “Sites” view, navigate to the “Locations” list of the appropriate site.
2. Find the location you want to modify in the list.
3. Click the “Edit” icon for the location (typically a pencil icon).
4. Make the desired changes on the form that appears.
5. Click the “Save Changes” button to update.

When a location is deleted, the system also automatically and permanently deletes all previous risk assessments associated with that location. This action is irreversible.

The system will always ask for confirmation before deletion. Only delete a location if you are sure that you will no longer need the data in the future.

For a location, you can record the following main data groups to provide the most detailed basis for risk analysis and the IPM program:

• Basic Data: The location’s name and detailed description.
• Location Classification and Data:
  • Risk Category: Manual classification (“Low”, “Medium”, “High”) based on the location’s sensitivity.
  • Annual Service Interval: The number of planned annual inspections.
  • Potential Pests: A list of pests that pose a risk in the specific location.
  • Indicator/Monitoring System: A description of the monitoring methods used (e.g., visual, device-based).
  • Installed Devices: The types and quantities of devices used (e.g., bait stations, traps).
  • Pesticide/Rodenticide Procedures: The applied or planned control methods that specifically involve pesticides/rodenticides (e.g., spraying, gel baiting).
  • Pesticides/Rodenticides and Active Ingredients Used: A field that appears if “Pesticide/Rodenticide Procedures” is filled out, for listing specific products and active ingredients.
• General Location Risks:
  • Structural Risk: Risks arising from building features, harborage points.
  • Hygiene Risk: Risks arising from the state of cleanliness.
  • Entry Point Risk: Assessment of potential entry routes.
  • General Measures and Comments: Other preventive steps and information specific to the location.

The location’s risk category is a value you set manually, reflecting the sensitivity of the area. You can choose from three categories:

• Low: Areas where the risk of pest appearance and/or the potential for damage they cause is low (e.g., offices).
• Medium: Areas where pest appearance is possible, and the consequences are moderate (e.g., common areas, break rooms).
• High: Particularly sensitive areas where the presence of pests has severe consequences (e.g., food processing areas, packaging plants).

This classification helps in setting priorities and determining monitoring frequency. The setting can be configured from a drop-down menu on the location’s form.

In this section, you can precisely document the physical devices installed in the location, which forms the basis of the monitoring and control strategy. On the location’s form, you can select the exact types of devices used from the “Types of Installed Devices” list.

The available types are as follows:

• Bait stations with rodenticide/pesticide
• Non-toxic bait stations
• Electric Fly Killers (EFKs)
• Other flying insect traps
• Pheromone moth traps
• Crawling insect traps
• Rodent break-back traps
• Rodent glue traps
• Rodent live-capture traps
• Combined insect and rodent traps

After selecting one or more types, a “Quantity” field will appear next to each type, where you can record the installed amount.

These fields are for the precise and professional documentation of the chemical control strategy:

• Pesticide/Rodenticide Procedures: In this field, describe the planned or applied technology that specifically involves the application of pesticides/rodenticides. For example: “Placement of gel bait points in critical areas”, “Cold fogging”, “Spraying on wall surfaces”.
• Pesticides/Rodenticides and Active Ingredients Used: This field only appears if the “Pesticide/Rodenticide Procedures” field has been filled out. Here, you should enter the names of the specific products used, their authorization numbers, and main active ingredients. This precise documentation is essential for regulatory compliance (audits) and traceability.

Yes, to ensure optimal performance and clarity of the application, a maximum of 20 locations can be created within a single site.

If a site reaches this limit, the system will not allow a new location to be added until an existing one is deleted.