Help – Sites

To create a new site, look for the “New Site” or “+” icon button in the Sites view. Clicking it will open a form where you can enter the site’s basic data and environmental risk factors.

1. Click the “New Site” button.
2. Fill in the “Site Name” and “Description” fields for accurate identification.
3. Enter the “Company Information” (Company Name, Address) for the site.
4. Rate the “Environmental Risks” (water sources, green areas, neighbors, waste management) on a scale of 1 to 3.
5. Record the relevant “Seasonal Factors”, “General Environmental Measures”, and “General Environmental Comments”.
6. To save, click the “Save Site” button.

Pro Tip: An accurate description of the site and a thorough assessment of environmental risks are crucial for developing an effective pest prevention strategy. The more detailed information you provide, the more accurate risk assessments and targeted action plans you will be able to create.

The cloning feature can save you significant time if you work with multiple sites of similar structure or characteristics. Cloning a site creates a complete copy of it: this means not only the site’s basic data and all its associated locations, but it also copies all previous risk assessments recorded within those locations.

Cloning steps:

1. In the “Sites” list, find the site you want to duplicate.
2. Click the “Clone” icon on the site’s card.
3. The system will display a confirmation window. Confirm your intention to clone to execute the action.
4. The system creates a new site, typically named “[Original Site Name] – Copy”, which you can immediately rename and edit.

Important: The date of the copied risk assessments will automatically update to the day of cloning. The new site and its data created this way are completely independent of the original; subsequent modifications will not affect the original site.

To modify the data of an existing site, follow these steps:

1. Navigate to the “Sites” view.
2. Find the site you want to modify in the list.
3. Click the “Edit” icon for the site (typically a pencil icon).
4. The site form will appear, filled with the site’s current data.
5. Make the desired changes, then click the “Save Changes” button.

The system will save the updated data and provide feedback on the successful save.

Deleting a site is an irreversible action that results in significant data loss. Before deleting a site, please consider the following:

• When a site is deleted, all locations associated with that site are also automatically and permanently deleted.
• Along with the deletion of the site and its locations, all data recorded for them, including risk assessments and reports, will also be deleted.
• Deleted data cannot be restored later!

The system will ask for confirmation before deletion. Only delete a site if you are absolutely sure that you no longer need the site and its associated data.

For a site, you can record the following main data groups, which form the basis of the risk assessment:

• Basic Data: Site name, detailed description.
• Company Information: The partner company’s name and address, which will appear on reports.
• Environmental Risk Factors:
  • Risk of nearby water sources (on a 1-3 scale).
  • Risk of surrounding green areas (on a 1-3 scale).
  • Risk of neighboring facilities (on a 1-3 scale).
  • Risk of surrounding waste management (on a 1-3 scale).
  • An automatically calculated “Total Environmental Risk” based on these.
• Environmental Specifics (textual):
  • Seasonal Factors (e.g., spring rodent activity, summer fly proliferation).
  • General Environmental Measures (existing or planned general preventive steps at the site level).
  • General Environmental Comments (other environmental information relevant from a pest perspective).

When assessing a site’s environmental risk, you need to rate four main factors on a scale of 1 to 3, where 1 means low risk and 3 means high risk:

1. Risk of nearby water sources: Nearby stagnant waters, rivers, canals that can attract pests (e.g., rodents, mosquitoes).
2. Risk of surrounding green areas: Neglected, overgrown areas, dense vegetation that can provide harborage and food sources.
3. Risk of neighboring facilities: Adjacent activities (e.g., food industry, animal husbandry, landfill) that can increase pest pressure.
4. Risk of surrounding waste management: The method and hygiene of waste storage and management in the immediate vicinity of the site.

The system automatically calculates the “Total Environmental Risk” from the average of these four values. This value helps to get a comprehensive picture of the general pest threat arising from the site’s external environment.

The “Site Summary” collapsible panel, located at the top of the “Sites” view, is an overview dashboard that provides aggregate statistics for the entire portfolio you manage. This helps to assess the status of workflows and risks at a glance.

The panel typically summarizes the following information:

• Number of Sites: The total count of all your recorded sites.
• Total Locations: The number of unique locations created within all your sites.
• Total Assessments: The total number of risk assessments performed across all locations at all times.
• Locations by Risk Category: A breakdown of how locations are distributed among “Low”, “Medium”, and “High” risk categories. This helps identify areas requiring more attention.

This summary view is an excellent starting point for setting priorities and effectively allocating pest management resources.

Yes, during the use of the system, a maximum of 50 sites can be created per user account. This limit ensures the optimal performance and clarity of the application.

If you reach this limit, the system will not allow the creation of another site until you delete an existing one. You can track the number of sites already created in the “Site Summary” panel.